Arrangr

Arrangr's 1:1 meeting invites are quick and easy to create, but are packed with a lot of capabilities to do all the heavy lifting for you when you're trying to nail down a meeting with someone. Here are some tricks and tips for getting the most out of our custom 1:1 meeting invites:

Tentative Calendar Placeholders

When you propose several times in a 1:1 invite and are waiting for the recipient to respond, Arrangr can put those times you proposed as tentative events in your linked calendar, so that you will see them and remember they are there until they respond. Once they pick a time, the other placeholders in your calendar will automatically disappear. To set your account up to insert these placeholders, go to your Profile & Settings > Settings > Calendars and then make sure the option to "insert tentative placeholders for sent 1:1 invites" is selected under the "Insert Calendar" setting.

Double Booking Avoidance

Feel free to send 1:1 invites to multiple people suggesting the same times. If something comes up on your schedule that conflicts with a time you proposed, if your recipient tries to select that time they will be informed it’s no longer available and advised to pick another time.

Find Places to Meet

You can search for the perfect meeting spot right from Arrangr. Search cafes, restaurants, etc and even see pictures and reviews right from within Arrangr. You can even have Arrangr plot the route between you and your recipient and suggest places right in the middle.

Paste the Invite Right into Your Own Email

Arrangr can automatically email the invite to your recipient, but sometimes it's nice to hand-deliver it yourself. Arrangr lets you easily copy a nicely formatted version of the invite to your clipboard, which you can then simply paste into an email you're composing yourself. The recipient can then just click on a time right from your email to accept it.

Enter Your Recipient's Timezone

If your recipient is in a different timezone than you and you know their timezone, you can tell Arrangr their timezone, and Arrangr will present the times to them in their own timezone (with your timezone also shown in parentheses), so the communication of timing is very clear. Also, as you propose times, Arrangr will let you see what time it is in their timezone, so don't have to do the mental math to make sure you're proposing times that are at a reasonable time of day for them.

Suggest Exact Times or Ranges of Time

Not only can you suggest specific meeting times, but you can also highlight ranges of time when you're available, and let your recipient select a meeting time within that range. To do this, just select a block of time on the calendar that is longer than the meeting length is set to. For example, if the meeting length is set to 30 minutes and you select a 2 hour block on the calendar, it will be automatically interpreted as a 2 hour block when you're available for a 30-minute meeting (but you can always adjust this to propose it as a 2-hour meeting at that specific time instead).

Encourage Your Recipients to Join Arrangr

Sure, Arrangr works great even when your recipient has never heard of Arrangr, but it is even more seamless when both parties have set up Arrangr accounts. You’ll be able to see their busy times blocked off in red overlaid against your schedule, so you can easily suggest times when you’re both likely to be available. Plus, Arrangr will automatically know their timezone and will be able to more seamlessly put the event in their calendar for them when they accept.

Offer Flexibility

Take advantage of Arrangr's unmatched flexibility. Not sure if your recipient prefers a Zoom call or an old-fashioned phone call? Offer both options and let them pick when they accept the meeting. Want to meet in-person if possible, but will settle for a video call? Offer both and let them choose. You can even, say invite them to meet at a cafe on Saturday, or meet for a video call on Thursday.

Save Templates for Frequently Scheduled Meetings

While our 1:1 invites are far from cumbersome to compose, sometimes every second you can shave off tasks in a busy day can help. If you find yourself frequently sending 1:1 invites that are similar to each other, you can create a "quick-fill" template where you can save fields like the location or call method, the message, agenda, and even the recipient. Then, when starting an invite just select the template and much of your invitation will auto-populate with the settings you have saved.